St Albans School maintains a database of [alumni/ friends/ supporters/ parents] in order to stay in touch with our community and keep you updated about news, events, careers initiatives and fundraising activities.
Some of our constituents (but not all) choose to join our online community by registering on this website and creating an online profile. If you do not create an online profile your information will continue to be held in an offline database record.
We collect and store personal information (or “data”) about you. Your data will be retained on your online profile for as long as you choose and can be deleted anytime. We are committed to protecting and respecting your privacy. To read about the rights you have under data protection legislation and how to exercise them, please take a look at our privacy notice.
If you have any questions about this Policy or concerning your personal information, please contact us at firstname.lastname@example.org or 01727 515187.
Updating your consent preferences
If you have an online profile on this website you can update your consent options by logging-in and clicking on “My Settings” in your profile. Scroll down to find your ‘Consent options’ where you will see a list of consents and the options “opt-in”, “opt-out” and “unspecified”.
Via ‘My Settings’ you can also choose to hide your profile from Google, limit access to your profile so that it’s only viewable to your connections and adjust some of the automatic notifications that you receive from this website. Please note that your full name (but not full profile) may appear in various places around the community website, such as a ‘Recent Joiners’ box and in ‘Search’ results irrespective of the privacy settings you have selected.
If you click ‘unsubscribe’ at the bottom of one of our emails, you will be automatically opted-out of these types of email communications in the future.
If you want to contact us about your consent preferences please do so via the details above.
You have the right to ask us to stop or restrict processing your personal information at any time. In some cases, however, we may be legally required to retain some of your personal data, for example, to keep a record of your non-mailing preferences and the years which you attend the School, or if you have made a donation.
You have the right to;
To exercise any of these rights, please contact email@example.com
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.
For further information on your rights, please refer to guidance from the Information Commissioner’s Office.
How we keep your information safe
We understand the importance of keeping your personal information secure and take appropriate steps to safeguard it.
Your data is stored on a dedicated, secure cloud server hosted by Amazon Web Services (AWS) in the EU and managed by our website provider, ToucanTech. Industry standard firewalls, anti-virus, encryption and back-up methods are in place, as well as strict data handling protocols.
We always ensure only authorised persons have access to your information, which means only our approved employees and approved third parties (see Foundation Privacy Notice for more information), and that everyone who has access is appropriately trained in information security.
If you have an online profile for this website you are responsible for keeping your login details (email and password) confidential and we ask that you do not share your password with anyone.
No data transmission over the internet can be guaranteed to be completely secure. So, whilst we strive to safeguard your information, we cannot guarantee the security of any information you provide online and you do this at your own risk.
Keeping your information up to date
Please let us know if your contact details change. Online members can update your details directly by logging-in to the website and clicking on ‘My Settings’ under your profile. You can also update your details by contacting us via the details above.
The law states that we can store cookies on your machine if they are essential to the operation of the website, but that for all others we need your permission to do so.